Performing Payroll Reconciliations

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Managing payroll involves more than just cutting checks—it’s about ensuring every dollar is accounted for and used as intended. Payroll reconciliation services focus on identifying and correcting discrepancies that can cost businesses money.

For example, a trucking company was losing money due to incomplete reconciliation of cash advances. They were only reconciling advances for Owner Operators and hourly employees, leaving gaps in their process. By diving into the details, improvements were made to account for company drivers. As a result we reviewed and reconciled all cash advances, not just specific groups of employees, to ensure every transaction was tracked.

A company was issuing Comchecks for fuel to Owner Operators and Company drivers without requiring receipts. Streamlined the process and implemented a requirement for receipts when fuel advances were issued without using Comdata cards, ensuring funds were used appropriately.

Accurate fuel expense reconciliation is critical for managing costs and maintaining transparency with Owner Operators. By comparing fuel bills to the amounts imported into TMW, discrepancies can be identified and resolved to ensure proper pass through charges.

These changes not only stopped financial losses but also created a stronger, more transparent payroll system. Reconciliation ensures that payroll processes are consistent, accurate, and cost-effective, giving businesses peace of mind and a more efficient operation.